In this course, you will progressively work on a system implementation process in six stages:
- Week 1: System planning
- Week 2: System analysis
- Week 3: System selection
- Week 4: System implementation
- Week 5: User training and system maintenance
You can use Internet resources, peer-reviewed journals, and reputable, published articles, and you may interview an executive of a healthcare facility that has implemented an electronic medical record system/electronic health record system or similar system to describe the six implementation steps.
This week, you will conduct system selection, which requires completion of the following steps:
- Reviewing a Request for Proposal (RFP)—this invites selected vendors to submit a proposal to you that outlines details of their proposed information system or systems.
- Evaluation of the proposed system through on-site demonstration, site visits, reference checks, and making a decision.
- Contract negotiation.
Assume that your healthcare organization has conducted an RFI, or a fact finding part of the system implementation and helps to select the potential vendors. It has requested information from vendors about their products and services. With the information gathered, the organization has screened the potential vendors and issues the RFP (request for proposal).
Download this RFP for EHR Implementation: UA_RFP-EHR. This is an actual RFP. Review the document and answer the following:
- Does the RFP expressly state organization and user needs? If so, what are these? If not, why is the RFP failing to do so?
- What are the strengths and weaknesses of this RFP?
- How would you change this document?
Complete the assignment in a 3–5-page Word document
Cite any sources in the APA format.
Hints:
The RFP is 35 pages long and you need read all 35 pages. If you do not, you are going to miss key information. Be sure to address each component of the grading criteria. This particular assignment often stumps students so consider the following:
· You need to read the entire RFP and look at it from a common sense perspective.
· As you read each section, is it clear? Does it make sense?
· Would you want any portion clearer?
· Where is the RFP very clear and specific.
This is not a trick question, you just need to go line by line in the RFP.
Here is an example: Look at page 18, section 4.3 Acceptance Testing. As the person purchasing the system, do you want the vendor to define what the acceptance plans are or as the buyer, would you want to list the requirements? Why?
Download this RFP for EHR Implementation: UA_RFP-EHR. This is an actual RFP. Review the document and answer the following:
- Does the RFP expressly state organization and user needs? If so, what are these? If not, why is the RFP failing to do so? Do not tell me there is nothing missing- there is.
- What are the strengths and weaknesses of this RFP? There are examples of both. As you read the RFP, does it make sense to you? What is clear? What is not clear and you have no idea what a portion means.
- How would you change this document? What would make the RFP clearer? Do not comment on formatting.
Complete the assignment in a 3–5-page Word document and name it SUO_HCM3008_W3_A2_yourinitials. Submit it to the W3: Assignment 2 Dropbox by Tuesday, March 8, 2016.
Cite any sources in the APA format.
Multimedia
In con junction with your assignment 2, you might find the following information helpful How to write a request for proposal found at https://www.youtube.com/watch?v=A6_q5ccJqJY
Dr.B
Reference
Woltersworld. (2012, October 25). How to write a request for proposal [Video File]. Retrieved from https://www.youtube.com/watch?v=A6_q5ccJqJY
