Discussion Topic-a minimum of 175 words.Top of Form

As a project manager, you may find that your leaders will be most concerned with budget and timeline. They will want to confirm that everything is on schedule and within the budget because those two items affect the bottom line.

Discuss the following questions with your class:

• How will having a project      schedule and a project budget help you manage health IT projects?
• What might happen if you don’t      have a schedule and/or budget? Provide examples.

REPLIES: Each reply must be at least 100 words

Victoria Lewis

A clear plan helps project managers organize resources, order tasks, and monitor milestones (Aston, 2024). Early detection of delays and resource restrictions allows proactive remediation. Data transfer, system testing, and user training in an EHR deployment project would be accomplished accurately and on time with a precise timeline. When it comes to monitoring and managing expenses, having a complete project budget is really necessary. Project managers may identify and fix differences by assigning funding to specified tasks and comparing actual and projected expenditures (Barron et al., 2014). For example, the project manager may look at reasons such as scope creep or underestimated expenses if the budget for an EHR deployment is being used up more quickly than expected and then modify the budget or scope. A schedule and budget are essential for health IT project success. Without a timeline, unorganized, ad hoc execution may lead to missed deadlines, wasted effort, and disappointing results. Incomplete data transfer or user training in an EHR project might compromise system acceptance and patient safety. Uncontrolled expenditures may lead to cost overruns that strain organizational resources without a budget (Barron et al., 2014). For example, an EHR project without a budget may overspend due to unexpected adaptations or vendor change orders, compromising its business case. The lack of a schedule and budget makes it difficult to hold the project team accountable or update stakeholders, which may lead to distrust, disengagement, and project failure. Schedules and budgets are crucial for health IT project management. They enable effective planning, execution, and monitoring of activities, ensuring that projects are well-structured and visible. These aspects must be addressed to avoid missed goals, lost resources, and stakeholder unhappiness.

Dajauna Hood

Good evening class, So having a project schedule and a project budget will help you maintain and manage health IT projects because it helps avoids risk, delays, and ensure that the project is complete within budget and on time. Project scheduling is just as important as cost and budget because it determines the timeline, resources needed, and reality of the delivery of the project. Allowing you to have an accurate understanding of your project needs. Having a budget is a crucial step to ensure the successful completion of a project. accurately budgeting allows the team to efficiently plan the project. Now if you don’t have any of this then your job will become stressful and have no order. Making it hard for everyone on your team to understand the end goal. For instance; If you have a project you just picked up but have no plan or budget then how will you know where to start and how it should end? Over or under budgeting will leave a big mess for you to figure out and fix. That’s why its best for you to have a plan.

ASSIGNMENT

Top of Form

As a project manager intern, your leadership team have tasked you with a new project to manage. They would like you to present your work breakdown at the next leadership meeting. This presentation will showcase your planned scheduling and your ability to determine project requirements and plans.

Scenario

In your most recent meeting with the CIO, she lets you know that in an effort to increase security and safety, the organization has contracted with a company that will supply the organization with a visitor badge-printing kiosk for its lobby.

She explains that the current process for guests entering the building includes receiving a visitor badge after signing their name on a printed page, which could lead to safety and security concerns for visitors. 

The new badge-printing kiosk will allow visitors to complete an electronic visitor log and print a badge. The visitor information is stored permanently, and the badge disables itself at the end of the day. The organization will pay $500 per month for this system, and it anticipates the system will help protect its visitors’ confidentiality because they will no longer have a paper visitor log that is visible to anyone. The organization also hopes the new system will help increase security because the visitor badges will automatically disable at the end of visitors’ scheduled visits.

The primary users will be the staff at the building’s reception desk. Other interested parties include the privacy officer, security officer, guest services manager, purchasing manager, and help desk manager. System users also include patients, vendors, and health care providers, such as doctors, social workers, and case managers representing payers.

The vendor will ship the badge kiosk for delivery in about a month, and the organization will install it because it is customer installable. 

The CIO, who is the project sponsor, wants you to manage the project. Your first assignment is to prepare a charter for this project. The CIO needs this for a meeting with the leadership team early next week. 

Preparation

Research project management charter templates to use for inspiration to complete this assessment.  

Assessment Deliverable

Prepare a project charter document in which you: 

• Describe       the project stakeholders.
• Describe       the project and its value to the organization.
• State       the project scope.
• Provide       an estimate of the project schedule.
• Provide       an estimate of the implementation budget (not the monthly operation       fees).
• Provide       a communication plan.
• Explain       the quality issues within the project.
• Explain       the assumptions and risks of the project.
• Provide       definitions of any important terminology.

Note: If you choose to present this using Microsoft® PowerPoint®, aim for 9 to 12 slides and include speaker notes or voiceover narration.