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Needs Assessment Meeting with Stakeholders

Create a video to summarize the findings from a needs assessment meeting. The video must be 7 minutes or fewer in length.

Introduction

Note: Each assessment in this course builds on the work you completed in the previous assessment. Therefore, you must complete the assessments in this course in the order in which they are presented.

As a nursing informatics specialist, you have been asked to arrange and lead a needs assessment meeting for stakeholders around an organizational information system change. Completing an assessment with the stakeholders will help you to gain a clear understanding of end-user needs, how the system currently functions, and what enhanced functionality should be achieved with an information system change. Ultimately, you are implementing the system change to enhance the interprofessional team’s ability to positively affect care delivery outcomes.

Preparation

Note: Complete the assessments in this course in the order in which they are presented.

For the assessments in this course, imagine you are working on an organizational information system change project as a nursing informatics specialist project manager.

For this assessment, you have reached the stage in your information systems change where you will bring stakeholders together to collaborate on a needs assessment. An important skill for informatics professionals is being able to understand the viewpoints of stakeholders and leverage that understanding to create buy-in.

For this assessment, you will be creating a video summary of findings from a needs assessment meeting. You can base your summary on your personal experiences being in a needs assessment meeting, or you can imagine one that is relevant to your personal practice and an information systems change you would like to see happen.

If you are imagining the needs assessment meeting, assume that each stakeholder group would elect one team member to attend the meeting. This would mean that there be a minimum of five participants in your meeting. Try to keep in mind these various points of view as you plan and create your meeting summary.

To prepare to complete this assessment, think through the following items before you begin to record your video:

· Define at least four groups of stakeholders. These might include:

· Administration.

· The end-users of the system that input information into particular elements of the system.

· The most critical interprofessional team members that need to access and read that information; in other words, individuals who could be part of an informatics support team for the system.

· How is the system currently functioning?

· How would the stakeholders like it to function?

· What are the risks that the current system poses to patient safety?

· What are the best evidence-based practices with use of this type of information system?

· What software and hardware functionality do the stakeholders want?

· How might this information system change enhance workflow and communication?

· How will data capture improve with implementation of this system?

· What are the current effects from the system’s use on health care delivery outcomes?

· Will a change enhance outcomes?

Instructions

Your assessment submission will be a Kaltura video debrief of your hypothetical needs assessment meeting. The time limit for your video is 7 minutes.

During the meeting, you would pose the questions listed in Part 2 as a means to conduct the needs assessment collaboratively.

Organize your video using the following outline.

Part 1: Introduction

Create an introduction to explain your role and an overview of the project, including the scope. Include a brief timeline to complete the project and a vision statement for the future outlining what the organization wants to achieve with this information system change.

Part 2: Questions and Explanation

The questions you would have asked during the needs assessment meeting can be grouped as outlined below. For each category, report the hypothetical findings and outcomes. Distinguished performers will also comment on the importance of finding answers to these questions.

1. Assess the current situation and desired state of the information system:

· What do the stakeholders see as issues with the current information system?

· What is working well with the current information system?

· What can stakeholders envision as the best solution if they had all resources?

2. Assess and define the risks:

· What do the stakeholders see as patient safety risks or other risks (such as ethical, legal, or practical) with the current system?

3. Define information system user best practice:

· What are the best evidence-based practices with use of this type of information system?

4. Technology functionality:

· What software and hardware functionality do the stakeholders want to have?

5. Workflow and communication:

· How might an information system change enhance workflow and communication?

6. Data capture:

· How might data capture improve with implementation of a new system?

7. Practice and outcomes:

· How could a change affect current practice for the better by enhancing patient outcomes?

Part 3: Conclusion

Summarize the highlights of the meeting as a takeaway for the stakeholders. Be sure to state the connection between the project scope, potential direction, and the organizational vision for the stakeholders as a means to guide the project forward. Comment on change management principles that could be relevant in mitigating resistance as the project proceeds.

Part 4: Scholarly Reference List

The scholarly sources that you used to support your ideas must be included in a reference list. Submit your APA formatted reference list as a separate document.

Using Kaltura

Each assessment in this course has a recorded audio and/or video component. Understanding how to use and upload a Kaltura video in your courseroom will be a critical part of your success. In preparation to complete your assessments, complete the following:

· If you have not already done so, set up and test your headset and webcam, using the installation instructions provided by the manufacturer.

· Practice using the headset and webcam to ensure the audio and visual quality is sufficient.

· Refer to

Using Kaltura
for directions on recording and/or uploading your video in the courseroom.

Note: If you require the use of assistive technology or alternative communication methods to participate in these activities, please contact

[email protected]
to request accommodations.

Requirements

·
Video Submission: Upload your Kaltura video to the assessment area.

·
Video Length: No longer than 7 minutes.

·
APA Style Reference List: Submit an APA style reference list that includes the scholarly sources that you used to support your ideas. Submit the reference list in a separate document at the same time you submit your video.

Competencies Measured

By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria:

· Competency 1: Evaluate strengths and liabilities of health information systems.

· Explain the benefits and challenges of a health information systems change with regards to implementation and support for workflow and communication changes.

· Explain the current and desired state of an organizational information system including data capture, evidence-based practices, functionality, outcomes, and risks.

· Competency 2: Incorporate project management principles into nursing informatics.

· Explain the connection between organizational vision and the scope and potential direction of an information system change as a means to guide a project forward.

· Competency 3: Recommend change management strategies to create buy-in and raise awareness of health information systems projects.

· Identify relevant change management principles that could be applied to mitigate resistance during an information systems change project.

· Competency 4: Communicate as a practitioner-scholar, consistent with the expectations of a nursing professional.

· Communicate orally in a way that engages the audience while maintaining an appropriate tone.

· Communicate orally in a clear, concise, and well-organized manner in a presentation of 7 or fewer minutes.

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July 1, 2023

NAME _____________________ (317 points possible) earned ________ Page 1

Basic Aviation CrossCountry Planning Assignment

Due date May 6, 2021

Objective: Plan a cross-country flight in a Cessna 172 from Will Rogers Airport (OKC)

in Oklahoma City to Cox Airport at Paris, Texas (PRX) to Addison Airport (ADS) at

Dallas, Texas. Use pre-flight planning resources available within to ensure that the flights

can be conducted safely and legally. Departure date 4/7/21.

GIVEN:

Use Dallas-Ft. Worth sectional chart

OKC departure time -- 1900Z

True Airspeed (TAS) -- 110 kts

Distances -- measure in nautical miles

Fuel Consumption -- 11.0 gallons per hour

Pilot -- (name – Ace) 190 lbs. Private pilot 17 years old

Passenger -- (name – Joker) 150 lbs. Student pilot 16 years old

Luggage -- 20 lbs.

Aircraft empty weight -- 1350 lbs. & Moment 51.5

Fuel Tanks Full – (48 gal) (Min. octane – 100) 12/7/19 at 1830Z

Cessna 172 -- single-engine, 150 hp, fixed pitch prop, flaps, non-retracting gear

What is the youngest legal age Ace (as PIC) could be on this x-country? ___________

The minimum medical certificate required for Ace is a _____________ Class.

What telephone number will Ace use to call for a

Flight Service Station briefing? ___ _____ ______ _________

When Ace received an initial FSS briefing more than six hours prior to departure, he

requested an ________ briefing. A complete briefing an hour before the proposed

departure is a _________briefing. Another call to the FSS just minutes prior

to the flight for a specific segment is referred to as an ___________ briefing.

A Special VFR Clearance can be requested by Ace at night. T F

Ace’s proposed departure time from OKC is 1900Z, convert that to local time. _________ central standard time _______ 24-hour clock time

TFR stands for _____________ ____________ ___________

Can Ace knowingly violate a FAR during an emergency? Yes No

Find weather surface observations (METAR) to determine if the airports Page 2

are currently reporting VFR conditions.

What are the cloud base(AGL), visibility(SM ) and visibility restriction at:

OKC --

PRX --

ADS --

METAR KOKC 301245Z 28009KT / 17SM / SKC / 27/11 / A2970

METAR KPRX 301245Z 21012KT / 3SM BR/ FEW 004 SCT120 / 27/11 / A2968

METAR KADS 301246Z 18011G25 / 5SM -RA / BKN11 / 28/24 / A2974

Based on these METARs, do VFR conditions exist? Y N (circle one)

PILOT REPORTS (PIREP)

(UA) OKC UA /OV OKC/ TM 1917/ FL 045/ TP C172/ TA 11/ WV 18037/

TB Occasional moderate turbulence surface to 50. Smooth above.

1. What kind of turbulence might Ace

expect while departing OKC to PRX? __________________

2. Ace may have to slow the airplane to what V-speed? _______________

3. Why?

4. If Ace encountered severe turbulence, which flight

condition should he attempt to maintain? _______________________

5. Determine the following from the PIREP above:

Altitude - _____________ Type of aircraft - _____________

Temperature - _________ Winds aloft - _____________

Location - ____________ Time - ___________

6. When unforecasted adverse weather is experienced during flight, it is

recommended to advise the FSS with a Pilot Report (PIREP). T F

7. A PIREP can be transmitted to a FSS over a communication radio. T F

8. A PIREP is a portion of a FSS preflight briefing. T F

If the rotating beacon is in operation at ADS (1) what colors will be observed …and

(2) it indicates what during daylight hours?

Forecasted winds/temperature aloft (FD) Page 3

(Do not interpolate -- use nearest forecast altitude)

FT 3000 6000 9000 12000

OKC 0608 2012+17 2337+02 3337-04

On the sectional map draw true course lines, determine distances, and find magnetic

variation. Then decode forecasted winds aloft and use OKC (FD) for all leg segments.

First leg >> OKC to PRX >> altitude -- 13,500 ft.

Distance ________nm True Course (TC) ____________ degrees

FD_________ degrees ________ kts Ground speed (GS) ________ kts

Wind correction angle (WCA) ______degrees (L or R) Time Enroute _______min.

True heading (TH)____degrees Magnetic Heading (MH) ______ degrees

Isogonic value (MV)______degrees (E or W) Fuel consumed ____gal

What is the Density Altitude at OKC?

(Refer to Figure 8, A2-9 and OKC METAR)

Altimeter setting _______ Conversion factor _______ Airport elevation_______

Temperature _______ Pressure Altitude _______ Density altitude _______

Ace finds this data block on the sectional chart. Indicate the meaning of each entry. (9 points possible)

Will Rogers (OKC)

CT – 119.35 C ATIS 125.85

1295 L 98

***ATTENTION: Fill in the blanks from 1 to 17 for the OKC to PRX leg only,

(also, which FSS?) …some creativity may be necessary! [See appendix A]

See PRX AFD [appendix B] for the following questions

What frequency activates the VASI for runway 35 at PRX? __________ This VASI

has a __________ degree glide angle and threshold crossing height of __________ feet.

PRX has an AWOS: What is it? ________ What frequency? _______

RUNWAYS RUNWAYS RUNWAYS Page 4

1. PRX has four runways/landing surfaces. What are they?

____/____ ____/____ ____/____ ___________

2. Based on the PRX METAR answer Ace’s landing consideration:

a. ….wind direction ________ b. wind velocity _________

c. …land on which specific runway _____

1. width?________ 2. length?_____

3. landing distance available? _____ 4. landing obstacles? _____

d. headwind component? (use figure 36, page A2-29) _____________

e. Determine total ground roll based on sea level and 59 degrees F.

(see note: use figure 3, page A2-31) ________________

f. (Refer to figure 36, page A2-29) Determine the cross-wind component

if Ace elects to land on runway 14. __________

g. What does an “X” on the end of a runway indicate? __________

According to the METAR at PRX

1. There is a layer of scattered clouds. Determine the cloud’s height:

a. Above Sea Level ______ b. Above Ground Level _____

2. Descending from 13,500 ft. into PRX, pictorially and quantitatively depict cloud clearances (1) above and (2) below 10,000 ft MSL.

4. Based on the temperature and dew point, at what altitude might Ace find cumulus

clouds. Demonstrate the formula. (remember: C to F conversion)

What ground based navigational facility near PRX will assist Ace in locating the airport?

______________ …..on what frequency? ______________

Locate a military training route (MTR) Ace will cross approximately 15 statute miles

Northwest of PRX…identify the types and identifiers. ________ ___________

PRX airport lies on the PRX VOR-DME _________ degree radial.

What is the minimum radio equipment needed to land at PRX airport? _________

Pat Mayse Lake is located northwest of PRX:

a. What is the lowest altitude Ace can fly over the lake? ________ AGL

b. What’s the effect on altitude if the lake was a national wildlife refuge? ______

c. What radial range from PRX VOR does the lake lay? _______ to _______

Approaching PRX Joker yells, “red over red”, what’s the system and what’s the concern? __________________________

At PRX Ace performs a very hard landing and suspects the ELT was activated. Page 5

How would he determine this?

Second Leg >> PRX to ADS >> altitude 2500 ft. (label values)

Distance _______ TC________ FD ____ ____ GS ______ WCA ____ L or R

TH _____ Time enroute______ Fuel _____ MV ______ MH _______

On what ground based Navigational Facility frequency near PRX would Ace communicate

with FSS? _________ which FSS? ____________________

Seventeen miles southwest of PRX Ace observes another airplane at his 12 o’clock

position, opposite direction, and at the same altitude. What should both pilots do?

Upon arriving at ADS, Ace notes that the control tower controller isn’t answering his

radio calls. He continues toward the airport and observes a steady green light directed

toward him from the control tower. (1) What does it mean and (2) what will he do?

What radio frequencies will be used for the ADS arrival? (See sectional)

ATIS ______ Ground control _______ Tower ________ Approach _______

AIRSPACE  AIRSPACE AIRSPACE

(1) Draw the route of this entire x-country on the reverse side of this page and

(2) encircle the segments where a transponder with Mode C is required.

Which airports (ADS, PRX, OKC) are physically within the following airspace classes?

Class A ___ Class B ___ Class C ___ Class D ___ Class E ___ Class G ____

What symbols on the sectional chart did you use to determine the answers above?

Determine the following airspace altitude: …..carefully…. Very carefully…

base of Class E over PRX _______MSL top of Class B over ADS ______MSL

base of Class B over ADS_______AGL base of Class B at ADS ______MSL

top of Class C at OKC _______MSL top of Class D over ADS ______MSL

base of a Victor Airway _______AGL base of Class C at OKC ______AGL

top of Class A over PRX _______MSL top of Class G over PRX ______AGL

Can Ace legally use your Dallas – Ft. Worth aeronautical chart for his proposed flight?

Y N Why?

FAA Advisory Circulars containing subject matter specifically related to Airspace

are issued under which subject number? ________

Weight and Balance Page 6

Use the weight and balance graph (figure 34, page A2-27) to determine if Ace loaded the plane properly before he departs OKC. Refer to all “Givens on 1st page”….empty weight, oil, etc.

Total Gross Weight _________ Moment _______ C.G. ______ inches aft of datum line

….is within center of gravity envelope? Y N

Items Weight Moment

Ace banks onto final, experiences a load factor of “2”. His seat supports _________lbs.

FUEL

Assuming full fuel, does Ace have enough fuel for this entire x-country flight?

(GIVEN: 2 gallons of fuel are used for ground operations at each airport).

a. enough fuel? Y N gal. consumed

b. How many pounds of fuel were consumed? _______ leg 1 - ______

c. What is VFR day fuel reserve? _________ leg 2 - ______

d. Can auto gas be substituted? Y N ground ops - ______

Total gallons- ______

Based on Appendix B, Ace decides to refuel at PRX. The airport operator is temporarily out of

100 Low Lead avgas.

(1) Can he substitute another fuel? Y N Explain:

(2) If Ace needs fuel at night in PRX, he will call telephone # _________________

GENERAL PILOT CONSIDERATIONS/REQUIREMENTS

FAA Advisory Circulars containing subject matter specially

related to Airmen are issued under which subject number? ______

To celebrate the upcoming flight, Ace has a beer party. What do the FARs dictate?

If Ace’s Third Class medical certificate was issued on January 17, 2017,

is it still current? Y N Explain…

Ace was invited to go scuba diving three hours prior to this

flight…what is physiologically wrong with this scenario?

Smoking tobacco products while flying a Cessna 172 is not prohibited by FARs, however it should be avoided by pilots and passengers. List at least 7 reasons: (1 point each)

A recreational pilot certificate is: (circle all that apply) Page 7

a. used exclusively by astronauts in Iowa

b. restrictive

c. what a family of six needs

d. covered in FAR Part 61

e. guarantees employment at NASA

What term would Ace voice over the communications

radio to announce an emergency? __________________

Hyperventilation decreases carbon dioxide in the blood. T F

A biennial flight review is valid for ____ ___________ months.

What percentage of time should Ace scan for other traffic? ______

Is Ace’s pilot logbook required to be in the plane during flight? Y N

GENERAL AIRCRAFT CONSIDERATION/REQUIREMENTS

What documents are required to be:

In the airplane? On the pilot?

Are aircraft maintenance logbooks required to be in the plane during flight? Y N

What is the VFR transponder code? __________

What color is the instrument panel lighting? _______

Aircraft position lights are required to be illuminated from _________ to ____________.

(Refer to figure 4, page A-2-5) The Va speed is _______________.

During an emergency, what…..Transponder code_______ Communications freq_______

What effect does applying carburetor heat have on

(1) engine performance and (2) mixture?

The airplane hasn’t flown for three weeks, nor were the fuel tanks filled after its

last flight. During the preflight examination what must be done and why?

What special check should be made during a preflight examination after it has Page 8

been stored outside during the summer for an extended period of time?

What dangers exist while closely following a heavy 747 on the final approach?

Are magnetic compass acceleration/deceleration related errors a factor on the

flight from PRX to ADS? Y N Why?

At what speed will this Cessna 172 stall?

What V-speed would provide the greatest gain in altitude in the least amount of time?

and where is this information found? ____________ __________

AIRCRAFT CURRENCY REQUIREMENTS

Determine if the aircraft is legal, logbook inspection on 12/7/2020 indicates the following:

Transponder/static: Last certification Dec 7, 2020 Y N

Annual inspection: Completed April 2, 2020 Y N

The aircraft annual inspection will expire at midnight….day____ month____ year_____

Can a 100 hour inspection be used in lieu of an annual inspection? Y N

GENERAL METEOROLGY CONSIDERATIONS

Explain why atmospheric pressures change globally.___________

What is an embedded thunderstorm? ______________________

List characteristics of: Unstable Air Stable Air

Visibility

Precipitation

Clouds

Turbulence

Standard pressure at sea level _____ Standard temperature at sea level _____

One of the most easily recognized discontinuities with a frontal passage is a change in ______________and one weather phenomenon which will always occur when flying across a front is a change in the ______________.

Define the term dew point.

What phenomenon is always associated with a thunderstorm? ______________ Page 9

(Refer to figure 18, page A2-13)…Find the Kirksville Airport weather symbol on

the weather depiction chart and determine the cloud coverage. ____________

Which flight leg would Ace have the highest susceptibility to carbon monoxide poisoning? _______ to _______ Why? __________________

What conditions are most favorable for carburetor icing? __________ __________

Clouds, fog, or dew will always form when what occurs? ___________________

Federal Aviation Regulations

Is supplemental oxygen required on any part of this x-country? Y N

…..explain.

What are the international languages? Aviation _________ Other _______

When must an ELT battery be replaced? 1. __________ 2._________

Can objects be dropped from an airborne aircraft? Y N

When must seat belts be used by: FLIGHT CREW ________________________________

PASSENGERS ___________________________________________

Joker offered Ace a financial gratuity for the opportunity to accompany him.

Can Ace accept compensation and if so, how much and for what?

Except for certain provisions, Ace is required to wear a parachute if any intentional

maneuver exceeds _____° of bank or ______° nose-up or nose-down.

The maximum indicated airspeed for flight below 10,000 feet MSL, unless otherwise

authorized or requested by ATC, is_____ knots. …..if ATC assigned Ace this airspeed, what would be his response? (use figure 4, page A2-5)

(Ace logged three different flights on 10/17/19.) On this flight he elects to carry Joker as a passenger. Describe pilot currency requirements allowing this. (***three segment answer)

Who is responsible for closing a VFR Flight Plan? _____________

Ace moved from his permanent address in Kirksville to Buzz, Ohio on 1/21/21.

a. Who must Ace notify __________ b. & within what time period? __________

Can a student pilot carry passengers without a CFI? Y N Page 10

Is a “type rating” required to fly a Cessna 172? Y N

Is a “high performance” logbook endorsement

required to fly a Cessna 172? Y N

Can a student pilot enter Class B airspace? Y N

…explain

All turns in a non-tower airport traffic pattern are left unless otherwise indicated…

….describe the pattern procedure at ADS when Class D Airspace is in effect.

The legal aviation definition of nighttime is the time between dusk and dawn. T F

NTSB PART 830

Ace had an accident causing substantial damage to his plane.

What are the NTSB notification requirements?

May the aircraft wreckage be moved prior to the time NTSB takes custody?

Y N Explain

General Operations

What airport is found at the following coordinates? N35-39.9 W095-57.0

VFR approaches to land at night should be

accomplished the same as during daytime. T F

The flag symbol at Tuttle, OK, located 12 nm southwest of OKC represents what?

Frost on an aircraft decreases lift and increases drag. T F

The highest accumulation of structural icing during flight occurs in _______ ________

and develops ____________ type ice.

A transponder has _______ possible codes.

An ADF navigation radio receives AM FM radio signals. (circle one)

__________ controls airspeed and ___________controls altitude. (both begin with P)

How many satellites make up the Global Positioning System (GPS)? ________

An inclinometer is found in which instrument________.

An airplane’s master switch turns on/off the cockpit electrical system. T F

Ace turns off the engine with the: Magneto switch Master switch Mixture control (circle one)

Block 15 (refer to Appendix A) represents the number of ________aboard the aircraft. Page 11

One of the main functions of flaps during an approach is to ________________________

without _________________________.

The angle of attack is the angle between the _______ ________ and the ______ ______.

Who is responsible for ensuring compliance with an aircraft Airworthiness Directive. _________

Acrobatic flights are prohibited over a congested area of a city, town, or settlement. T F

Who is directly responsible for the pre-launch briefing of the passengers for a flight? ________

Ace deviated from the FARs during an in-flight emergency: (check correct answer(s))

______ Can he be sent to prison.

______ He is required to submit a written report.

______ He lived but committed suicide.

A radar controller gives Ace the following radar vector, “fly heading 270 and maintain 2000 feet.” This would cause him to fly directly through a cumulus cloud. What should he do and say?

Ace knows a cute little nurse who gave him a container of oxygen from the hospital for this flight. Can he legally use it? Y N explain

The ___________ is responsible for determining if an aircraft is in condition for safe flight.